Source: Pexels
This week I am privileged to bring you my conversation with professional archivist, Heather Jordan. Heather works for the Pikes Peak Library District in the Special Collections department and was kind enough to answer a few questions about her experience with record conservation. Her tips are great for anyone interested in preserving priceless family documents so they withstand the test of time. Below is a snapshot of our interview.
What is an archivist?
An archivist works to preserve and provide access to original material. This material can include paper, photographs, films, and digital records, among other things.
Where do they usually work?
You will find archivists in a wide variety of work environments including libraries, museums, universities, large corporations, hospitals, and historical societies. Depending on the size and needs of the institution, an archivist may work alone (often referred to as a ‘Lone Arranger’) or with a group of other archivists.
What sort of training does a typical archivist have?
Many places require archivists to have a Master of Library Science or a Master of Information Studies with a specialization in archives. Some archivists may have a graduate degree in history or museum studies instead. Some employers also require an archival certification from the Academy of Certified Archivists
What kind of services do archivists offer to the public?
This depends on where the archivist works. Here at the library we welcome the public to use our archival materials. We work with donors to acquire collections; create finding aids (inventories) and make them available online; assist researchers; we also occasionally teach archives-related classes or visit schools to talk about primary sources.
What are "special collections"?
At the Pikes Peak Library District, the Special Collections department houses Genealogy and Regional History material and includes the Archives as well as the Photo Archives. Our archival material focuses on the Pikes Peak Region – this includes manuscripts, maps, diaries, business records, and other primary sources.
Our Special Collections department has over 15,000 books, over 500 archival collections, and over 500,000 photographs. We also publish a series of history books related to the Pikes Peak Region.
What is a simple way (or ways) that a home historian can keep her family documents/records safe?
There are many steps home historians can take keep their records safe. Here are three tips I like to recommend:
Acid-Free: If you have records that are deteriorating, it is likely from acids in the paper. To help slow down deterioration, keep your material in acid-free boxes and folders. You can also wrap items such as scrapbooks in buffered tissue paper help neutralize acids as they form (for artwork with dyes, wool and silk, and blueprints, use un-buffered tissue paper.) We purchase our archival material from gaylord.com.
Temperature & Humidity Control: High heat and humidity can lead to deterioration and mold. Keep documents in a stable and moderate climate (between 55-70 degrees). Many home historians keep their materials in the basement or attic – avoid this! If you can, store your documents in a central location where it is easier to control the temperature.
Keep it Dark: Material lasts longer in dark areas. Too much light exposure can cause fading and embrittlement and this type of damage is permanent. When you are not using the material, store it in a dark space such as an acid-free box. If an item is framed and on display, keep it away from direct sources of natural light.
Anything else?
Do not hesitate to contact an archivist or conservator in your area (your local library or historical society is a good starting place.) Most archivists are more than happy to provide advice or help you find someone who is able to help!